Document Management System 2018-12-20T12:47:58+00:00

Easily manage digital content, simplify your workload and yield high efficiency

OpenKM is an Enterprise Content Management Software, often referred to as Document Management Systems (DMS). There’s a lot of literature about document management terms like : DMS, EDRMS or CMS usually more influenced by marketing rules rather than objective reasons.

Areed IT Services partner with OpenKM (A well renowned Document Management, Knowledge Management & Correspondence Management System) which has 30,000 Installation Worldwide. Areed IT Services is selected as One for the partner of OpenKM Document Management Solutions for Abu Dhabi, Dubai & UAE.

A Document Management Software is a computer program used to store, manage and track electronic documents and electronic images of paper based information captured through the use of a document scanner.

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Document management

OpenKM is a management solution that allows businesses to control the production, storage, management and distribution of electronic documents, yielding greater effectiveness and the ability to reuse information and to control the flow of the documents.

OpenKM is a document management software that integrates all essential document management, collaboration and an advanced search functionality into one easy to use solution. The system also includes administration tools to define the roles of various users, access control, user quota, level of document security, detailed logs of activity and automation setup.

OpenKM document management software builds a highly valuable repository of corporate information assets to facilitate knowledge creation and improve business decision making, boosting workgroups and enterprise productivity through shared practices, greater, better customer relations, faster sales cycles, improved product time-to-market, and better-informed decision making.

With OpenKM enterprise document management you can:

  • Control your enterprise content.
  • Collect information from any digital source.
  • Collaborate with colleagues on documents and projects.
  • Empower organizations to capitalize on accumulated knowledge by locating documents, experts, and information sources.
  • Enterprise content management features.
  • Manage digital content.
  • Manage documents.

Records management

OpenKM Records Management helps your organization by efficiently and systematically controlling the creation, reception, maintenance, utilization and disposition of records, including processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records.

The OpenKM Records Management System captures and manages records over time and provides access to them.

The OpenKM Tracking System audits the processes in which time deadlines for actions are monitored and imposed upon those conducting the business.

The OpenKM Disposition are a range of processes associated with implementing records retention, destruction or transfering decisions which are documented in disposition authorities or other instruments. Destruction is the process of eliminating or deleting records, beyong any possible reconstruction.

The OpenKM File Plan is a set of rules that indicate, for each kind of record in the enterprise, where they should be retained, the policies that apply to them, how long they must be retained, how they should be disposed of, and who is responsible for managing them.

With OpenKM enterprise document management you can:

  • Set lifecycle management.
  • Set information governance.
  • Manage content.


OpenKM provides a workflow engine for defining and reusing business logic, simplifying business processes and helping employees coordinate effectively with both the organisation and each other. By linking processes with content creation, OpenKM enables organisations to exchange transactional information and respond more quickly to new or changing business requirements.

With OpenKM enterprise document management, all your documents are electronically stored and organized in ways that make sense for your workflow and access needs. They can be easily retrieved with intelligent global search.

  • Create intricate workflows.
    • Workflows for reviewing, approval and validation.
    • Support for serial and parallel workflows.
  • Assign tasks to groups or users.
  • Monitor workflow tasks, status and process.
  • Configurable mail message notifications.

Automate tasks

Given a specific event, you can apply validation rules and certain actions to be performed on the documents without human intervention. Some examples are:

  • Metadata Capture.
  • Classification of documents.
  • Automatic workflow execution.
  • Electronic signature.

The main advantages of automation are:

  • Increased productivity
  • Reduced operational time.
  • Improved quality.
  • High degree of accuracy.
  • Reduced direct human labor costs and expenses.
  • Document automation.


Mail Archiver: Use the repository as a document management system to store messages massively. The mail file is an automated process for the preservation and protection of all emails.

Multitenant: Multi-tenancy enables multiple independent tenants to be hosted on a single instance, which can be installed either on a single server or across a cluster of them.

Electronic Signature: In e-commerce and the law, a signature on a document is an indication that the person accepts the intentions recorded in the document.

Barcode: Barcode reading and identification module.

Electronic Invoicing: E-invoicing module extracts invoices “XML” format and store them in the system.

CMIS: Specific OpenCMIS connector bundles, allowing OpenKM to be used as a CMIS server.

Cryptography: Files are encrypted and decrypted.

Reports: Create and use your own Jasper Reports. Reports are generated in PDF format.

Task manager: Create, administrate and assign task to users and roles.


OpenKM enterprise document management provides an interoperable platform to capitalize on resources across applications and repositories enterprise-wide. We developed OpenKM with the goal to provide several methods of integration:

  • OpenKM SDK’s for Java, .Net and PHP.
  • Using the Webservices SOAP and REST API.
  • Authentication is pluggable and is easy to use an external user database, LDAP or Active Directory, SSO and CAS.
  • Even the data store can be configured to be deployed in any database as MySQL, PostgreSQL, Oracle or SQL Server.

Available connectors: DICOM, AutoCAD, Google Drive, MS Office, Vtiger, Joomla, WordPress, BonitaSoft, Kofax, Abby Flexicapture.

Build your own App

OpenKM Kcenter Platform provides a powerful environment which allows you to build your own applications based on your business requirements. With these applications you can manage content easily, simplify your work and improve efficiency.

OpenKM Kcenter Platform OpenKM Kcenter Platform is based on Spring Boot and BootStrap that is designed to streamline the creation and maintenance process of Spring-powered applications with a high degree of flexibility and reliability. It offers a simple yet comprehensive platform to develop, deploy, and maintenance of enterprise Java applications.

Some OSGI benefits

  • Reduced complexity.
  • Reuse.
  • Easy deployment.
  • Dynamic updates.
  • Adaptive.
  • Efficient.
  • Secure.
  • Transparency.
  • Versioning.
  • Simple.
  • Small.
  • Fast.
  • Non-intrusive.
  • Widely used.